Microsoft Word 2007 Complete Guidance. In the fast-paced digital age, the need for efficient and user-friendly word processing software has become paramount. Enter Microsoft Word, a pioneering application that has revolutionized the way we create, edit, and share documents. 

With its wide array of features and intuitive interface, Microsoft Word stands as an indispensable tool for both professionals and students alike, providing a seamless experience for all your writing and document-related tasks.

In this article, we delve into the multifaceted world of Microsoft Word, exploring its history, key features, and the countless ways it has transformed the way we interact with textual content. 

Join us as we embark on a journey to uncover the secrets behind Microsoft Word's enduring popularity and how it continues to shape the landscape of modern word processing.

Let's explore the endless possibilities Microsoft Word has to offer and how it has solidified its position as an industry-leading application, empowering productivity and nurturing creativity for millions of users worldwide.

Microsoft Word 2007 Complete Guidance

To start Microsoft Word 2007
✏ Click the Start button, click All Programs, click Microsoft Office and then click Microsoft Word.

To open an existing file.

1. Click the Microsoft Office button, then click Open

In the Open dialog box, navigate to the folder that contains the file you want to open. Double click the file.

To convert a document created in earlier version of Word
✏ Click the Microsoft Office button, then click Convert.

To view multiple pages

1. On the View toolbar, click the Zoom button.
2. In the Zoom dialog box, click the Many pages arrow, select the number of pages, then click OK.

To adjust the magnification of a document.

1. On the View toolbar, click the Zoom button.
2. In the Zoom dialog box, click a Zoom to percentage or type an amount in the Percent box, then click OK.

To display the document map
✏ On the View tab, in the Show/Hide group, select the Document Map check box.

To display thumbnails of pages
✏ On the View tab, in the Show/Hide group, select the Thumbnails check box.

To display or hide non-printing characters.
✏ On the Home tab, in the Paragraph group, click the Show/Hide ¶ button.

To display document in a different view

✏ On the View tab, in the Document views group, click the button for the desaired view or
✏ Click a view button on the View toolbar at the right end of the status bar

To switch among open documents

✏ On the View tab, in the Window group, click the Switch Windows button and then click the name of the document you want to switch to.

To view multiple open documents

✏ On the View tab in the window group, click the Arrange All button.

To create a new folder while saving a document.

1. Click the Microsoft Office Button and the click Save As
2. In the Save As dialog box, navigate to the folder where you want to create the new folder
3. On the dialog's toolbar, click the New Folder button
4. Type the name of new folder, press Enter, and then click Open
5. In the File Name box, type a name for the document and then click Save.

To print a document with custom settings

1. Click the Microsoft Office button, and the click Print
2. In the Print dialog box, modify the settings as needed and then click OK

Editing and Proofreading Documents

To select text

✏ Word: Double-click the word.
✏ Sentence: Click in the sentence while holding down the Ctrl key.
✏ Paragraph: Triple-click in the paragraph, or double-click in the selection area to the left of the paragraph.
✏ Block: Click to the left of the  first word, hold down the Shift key, and then click immediately to the right of  the  last word or punctuation mark.
✏ Line: Click in the selection area to the left of the line.
✏ Document: Triple-click in the selection area.

To delete text

✏ Select the text, and then press Del or Backspace.

To copy or cut and paste text

1. Select the text, and then on the Home tab, in the Clipboard  group, click the Copy or Cut button.
2. Click where you want to paste the text, and then in the  Clipboard group, click the Paste button.

To undo an action

✏ On the Quick Access Toolbar, click the Undo button.

To move text by dragging

1. Select the text, and then point to the selection.
2. Hold down the mouse button, drag the text to its new location, and then release the mouse button.

To save text as a building block

1. Select the text. Then on the Insert tab, in the Text group, click the Quick Parts button, and then click Save Selection to Quick Part Gallery.
2. In the Create New Building Block dialog box, type a name for the building block, make any necessary changes to the settings, and then click OK.

To insert a building block in a document

✏ Click where you want to insert the building block. Then either type the name of the building block, and press F3; or on the Insert tab, in the Text group, click the Quick Parts button, and select the building block from the Quick Part gallery.

To insert the date and time

1. Click where you want the date or time to appear, and then on the Insert tab, in the Text  group, click the Date & Time  button.
2. In the Date and Time dialog box, under Available formats, click the format you want, and then click OK.

To use the Thesaurus

1. Double-click the word you want to replace, and then on the Review tab, in the Proofing group, click the Thesaurus  button.
2. In the Research task pane,  point to the word you want to  insert in place of the selected word, click the arrow that  appears, and then click Insert.

To research information

1. On the Review tab, in the  Proofing group, click Research.
2. In the Research task pane, in the Search for box, type the research topic.
3. Click the arrow of the box below the Search for box, click the resource you want to use, and then in the results list, click a source to view its information.

To translate a word or phrase into another language

1. Select the word or phrase, and then on the Review tab, in the Proofing group, click the Translate button.
2. In the Translation area of the  Research  task pane, select the desired languages in the From  and To boxes to display the translation.

To display a document in Outline view

✏ On the View toolbar, click the  Outline button.

To display specific heading levels in Outline view

✏ On the Outlining tab, in the  Outline Tools group, click the  Show Level arrow, and in the list, click a heading level.

To collapse or expand heading levels in Outline view

✏ Click anywhere in the heading to be collapsed or expanded. Then on the Outlining tab, in the Outline Tools group, click the Collapse or Expand button.

To demote or promote headings in Outline view

✏ Click the heading to be demoted or promoted. Then on the Outlining tab, in the Outline Tools group, click the Demote or Promote button.

To move content in Outline view

✏ Collapse the heading whose text you want to move. Then on the Outlining tab, in the Outline Tools group, click the Move Up or Move Down button.

To find text

1. On the Home tab, in the  Editing group, click the Find  button.
2. On the Find tab of the Find and Replace dialog box, specify the text you want to find, and then click Find Next.

To replace text

1. On the Home tab, in the  Editing group, click the Replace  button.
2. On the Replace tab of the  Find and Replace dialog box, specify the text you want to find and the text you want to replace it with, and then click  Find Next.
3. Click Replace to replace the  first instance of the text,  Replace All to replace all instances, or Find Next to leave  that instance unchanged and  move to the next one.

To check spelling and grammar

1. On the Review tab, in the  Proofing group, click the Spelling & Grammar button.
2. In the Spelling and Grammar dialog box, click the appropriate buttons to correct the errors Word finds or to add words to the custom dictionary or AutoCorrect list.
3. Click OK when Word reaches  the end of the Spelling and Grammar check, and then click Close.

To remove personal information from a document

1. Click the Microsoft Office Button, point to Prepare, and then click Inspect Document.
2. In the Document Inspector  dialog box, select the items you want checked, and then click  Inspect.
3. In the Document Inspector  summary, click the Remove All  button to the right of any items you want removed, and then close the Document Inspector  dialog box.

To mark a document as final

1. Click the Microsoft Office Button, point to Prepare, and then click Mark as Final.
2. Click OK in the message box, click Save, then click OK in the finalization message.

Changing the Look of Text

To preview and apply styles

✏ Click the paragraph or select  the text to which you want  to  apply a style. Then on the Home tab, in the Styles group,  click the thumbnail of the style  you want to apply in the Quick  Styles gallery.

To change the style set

✏ On the Home tab, in the  Styles group, click the Change Styles button, click Style Set, and then click the set you want to use.

To apply character formatting

✏ Select the text. Then on the  Home tab, in the Font group (or on the Mini toolbar that appears), click the button of the formatting you want to apply.

To copy formatting

✏ Select the text that has the formatting you want to copy. Then on the Home tab, in the  Clipboard group (or on the Mini toolbar that appears), click the  Format Painter button, and select the text to which you want to apply the copied formatting.

To change the font

✏ Select the text. Then on the  Home tab, in the Font group, click the Font arrow, and click the font you want.

To change the font size

✏ Select the text. Then on the  Home tab, in the Font group, click the Font Size arrow, and click the font size you want.

To apply text effects

1. Select the text, and then on the Home tab, click the Font  dialog box launcher.
2. In the Font dialog box, under  Effects, select the check box for the effect you want, and then click OK.

To clear formatting from text

✏ On the Home tab, in the  Font group, click the Clear Formatting button.

To change the color of text

✏ Select the text. Then on the  Home  tab, in the Font group,  click the Font Color arrow, and  in the color palette, click the  color you want.

To highlight text with a color

✏ Select the text. Then on the  Home  tab, in the Font group,  click the Highlight arrow, and click the color you want.

To select all text with the same formatting

✏ Click the formatted text. Then on the Home tab, in the  Editing group, click the Select button, and click Select Text With Similar Formatting.

To insert a line break

✏ Click at the right end of the text where you want the line break to appear. Then on the Page Layout tab, in the Page Setup group, click the Breaks  button, and click Text Wrapping.

To align paragraphs

✏ Click the paragraph, or select multiple paragraphs. Then on the Home tab, in the Paragraph group, click the Align Left,  Center, Align Right, or Justify button.

To indent the first line of a paragraph

✏ Click the paragraph. Then on the horizontal ruler, drag the  First Line Indent marker to the location of the indent.

To indent an entire paragraph

✏ Click the paragraph, or select multiple paragraphs. Then on the horizontal ruler, drag the Left Indent or Right Indent  marker to the location of the indent.

To increase or decrease indenting

✏ Click the paragraph, or select multiple paragraphs. Then in the Paragraph group, click the  Increase Indent or Decrease Indent button.

To set a tab stop

✏ Click the paragraph, or select multiple paragraphs. Then click the Tab button until it displays the type of tab you want, and click the horizontal ruler where you want to set the tab stop for the selected paragraph(s).

To change the position of a tab stop

✏ Click the paragraph, or select multiple paragraphs. Then on the horizontal ruler, drag the tab stop to the new mark.

To add a border or shading to a paragraph

1. Click the paragraph. Then on the Home tab, in the Paragraph group, click the Borders arrow, and click Borders and Shading.
2. In the Borders and Shading  dialog box, on the Borders tab, click the icon of the border style you want to apply, and then click OK.
3. In the Borders and Shading  dialog box, on the Shading tab, click the Fill arrow, click the shading color you want, and then click OK.

To format paragraphs as a list

✏ Select the paragraphs. Then on the Home tab, in the  Paragraph group, click the Bullets or Numbering button.

To change the style of a list

1. Select the list paragraphs. Then on the Home tab, in the  Paragraph group, click the Bullets or Numbering arrow.
2. In the Bullets Library or  Numbering Library, click the bullet or number style you want to use.

To change the indent level of a list

✏ Select the list paragraphs. Then on the Home tab, in the  Paragraph group, click the Decrease Indent or Increase Indent button.

To sort items in a list

1. Select the list paragraphs. Then on the Home tab, in the  Paragraph group, click the Sort button.
2. In the Sort Text dialog box, click the Type arrow, and then in the list, click the type of text by which to sort.
3. Select Ascending or Descending, and then click  OK.

To create a multilevel list

1. Click where you want to create the list. Then on the  Home tab, in the Paragraph group, click the Multilevel List  button.
2. In the Multilevel List gallery,  click the thumbnail of the multilevel list style you want to use.
3. Type the text of the list, pressing Enter to create another item at the same level, pressing Enter and then Tab to create a subordinate item, or pressing Enter and then Shift+Tab to create a higher-level item.

Changing the Look of a Document

To add a background color to a document

✏ On the Page Layout tab, in the Page Background group, click the Page Color button, and then in the palette, click the background color you want.

To change a document’s background fill effects

1. On the Page Layout tab, in  the Page Background group,  click the Page Color button, and then click Fill Effects.
2. In the Fill Effects dialog box, click the tab for the type of fill effect you want.
3. Click the options or thumbnails you want, and then click OK.

To add a text watermark

✏ On the Page Layout tab, in the Page Background group, click the Watermark button, and  then click the thumbnail for  one of the predefined text  watermarks.
or

1. On the Page Layout tab, in  the Page Background group,  click the Watermark button,  and then click Custom Watermark.
2. In the Printed Watermark  dialog box, click Text watermark, and then either  click the Text arrow and click  the text you want, or type  the  text in the Text box.
3. Format the text by changing the settings in the Font, Size, and Color boxes.
4. Select a layout option, select or clear the Semitransparent  check box, and then click OK.

To use a picture as a watermark

1. On the Page Layout tab, in  the Page Background group,  click the Watermark button,  and then click Custom Watermark.
2. In the Printed Watermark  dialog box, click Picture watermark, and then click Select Picture.
3. In the Insert Picture dialog box, navigate to the folder where the picture is stored, double-click the name of the picture, and then click OK.

To apply a theme

✏ On the Page Layout tab, in the Themes group, click the  Themes button, and then in the  Themes gallery, click the theme you want.

To save a custom theme

1. On the Page Layout tab, in the Themes group, click the Themes button, and then click  Save Current Theme.
2. In the Save Current Theme  dialog box, in the Filename box, type a name for the theme, and then click Save.

To create a document based on a template

1. Click the Microsoft Office Button, click New, and then in the left pane of the New Document window, click  Installed Templates.
2. In the center pane, double-click the thumbnail for the template you want.
3. Replace the placeholder text with your own text, and then save the document.

To save a document as a template

1. Click the Microsoft Office Button, and then click Save As.
2. In the Save As dialog box, in the Filename box, type a name for the template.
3. Click the Save as type arrow, and then click Word Template.
4. Under Favorite Links, click  Templates, and then click  Save.

To create a new style

1. Click the text that you want to save as a new style.
2. In the Styles group, click the  More  button, and then click  Save Selection as a New Quick Style.
3. In the Create New Style from Formatting dialog box, in the Name box, type the new style’s name.
4. To make the style available  in the template, rather than in  only the current document, click  Modify.
5. At the bottom of the dialog  box, click New documents based on this template,  and then click OK.

To apply a different template to a document

1. Display the Add-Ins page of the Word Options window.
2. In the Manage list, click  Templates. Then click Go.
3. In the Templates and Add-ins  dialog box, under Document template, click Attach.
4. In the Attach Template  dialog box, locate and double-click the template you want to attach.
5. In the Templates and Add-ins  dialog box, select the Automatically update document styles check box,  and then click OK.

To insert a header or footer in a document

1. On the Insert tab, in the  Header & Footer group, click the Header or Footer button.
2. In the Header or Footer  gallery, click the style you want to use.
3. In the placeholders, type the text you want.
4. On the Design contextual tab, in the Close group, click the  Close Header and Footer button.

To insert only a page number

1. On the Insert tab, in the  Header & Footer group, click the Page Number button.
2. Point to a position option in the list, and in the gallery, select a page number style.

To change the format of page numbers

1. On the Insert tab, in the  Header & Footer group, click the Page Number button, and then click Format Page Numbers.
2. In the  Page Number Format  dialog box, click the  Number format  arrow, and then in the list, click the number format you want.
3. Select any other options you want, and then click OK.

To prevent widows and orphans

1. Select the paragraphs you want to format. Then on the  Home tab, click the Paragraph dialog box launcher.
2. In the Paragraph dialog box, click the Line and Page Breaks  tab.
3. Select the Widow/Orphan control and Keep lines together  check boxes. Then clear all the other check boxes by clicking them twice, and click OK.

To insert a page break

✏ Click to the left of where you want to insert the page break. Then on the Insert tab, in the Pages group, click Page Break.

To insert a section break

✏ Click to the left of where you want to insert the section break. Then on the Page Layout tab, in the Page Setup group, click the Breaks button, and under Section Breaks, click the type of section break you want.

To adjust page margins

✏ On the Page Layout tab, in the Page Setup group, click the  Margins button, and then click the margin style you want.

Presenting Information in Columns and Tables

To format text in multiple columns

✏ Select the text. Then on the  Page Layout tab, in the Page Setup group, click the Columns button, and click the number of columns you want.

To change the width of columns

1. Click anywhere in the first column. Then on the Page Layout tab, in the Page Setup group, click the Columns  button, and then click More Columns.
2. Under Width and spacing, change the setting in the Width  column or the Spacing column, and then click OK.

To hyphenate text automatically

✏ On the Page Layout tab, in the Page Setup group, click the  Hyphenation button, and then click Automatic.

To insert a column break

✏ Click where you want the column break to appear. Then on the Page Layout tab, in the Page Setup group, click the  Breaks button, and then click  Column.

To create a tabular list

1. Type the text of the list, pressing Tab between each item on a line and pressing Enter at the end of each line.
2. Select the lines of the list, change the Tab button to the type of tab stop you want, and then click the horizontal ruler where you want to set tab stops that will line up the items in columns.

To insert a table

1. Click where you want to insert the table. Then on the  Insert tab, in the Tables group, click the Table button.
2. In the grid, point to the upper-left cell, move the pointer across and down to select the number of columns and rows you want, and click the lower-right cell in the selection.

To merge table cells

✏ Select the cells you want to merge. Then on the Layout contextual tab, in the Merge group, click the Merge Cells  button.

To add rows to a table

✏ Click in the row above or below which you want to add a single row, and then on the Layout tab, in the Rows & Columns group, click the Insert Above or Insert Below button; or select the number of rows you want to insert, and then in the Rows & Columns group, click the Insert Above or Insert Below button.

To convert text to a table

1. Select the text you want to convert. Then on the  Insert  tab, in the Tables  group, click the Table button, and click  Convert Text toTable.
2. In the Convert Text to Table  dialog box, enter the dimensions of the table in the Number of columns  and  Number of Rows boxes, select the type of text separator, and then click  OK.

To insert a Quick Table

1. Click where you want to insert the table. Then on the  Insert  tab, in the Tables group, click the Table button, and then point to Quick Tables.
2. In the Quick Tables gallery, click the table style you want.

To apply a table style

✏ Click the table whose style you want to change. Then on the Design contextual tab, in the Table Styles group, click the style you want in the  Table Styles gallery.

To total a column of values in a table

1. Click the cell in the table where you want the total to appear.
2. On the Layout  contextual tab, in the Data group, click the  Formula button.
3. With the SUM formula in the  Formula box, click OK to total the values.

To insert an Excel worksheet

✏ Copy the worksheet data in  Excel, and then in Word, click  where you want to insert the copied data, and on the Home  tab, in the Clipboard group,  click the Paste button.
Or

1. In Excel, copy the worksheet data. Then in Word, click where you want to insert the copied data, and on the Home  tab, in the Clipboard group, click the  Paste arrow, and click Paste Special.
2. In the Paste Special dialog box, in the As list, click Microsoft Office Excel Worksheet Object, click Paste link and then click OK.

or
 ✏ Click where you want to insert the worksheet, and then on the Insert tab, in the Tables group, click the Table button, and click Excel Spreadsheet.

To draw a table

1. Click where you want to draw the table. Then on the Insert tab, in the Tables group, click the Table button, and then click  Draw Table.
2. Drag the pointer (which has become a pencil) across and down to create a cell.
3. Point to the upper-right corner of the cell, and drag to create another cell, or draw column and row boundaries inside the first cell.

Working with Graphics, Symbols and Equations

To insert a picture

1. Click where you want to insert the picture. Then on the  Insert tab, in the Illustrations group, click the Picture button.
2. Navigate to the folder where the picture is stored, and then double-click the picture to insert it.

To adjust the size of an object

✏ Click the object. Then point to one of the handles surrounding the object, and when the pointer becomes a two-headed arrow, drag until the picture is the size you want.

To insert clip art

1. Click where you want to insert the clip art. Then on the  Insert tab, in the Illustrations group, click the Clip Art button.
2. In the Clip Art task pane, in the Search for box, type a word describing what you are looking for, and then click Go.
3. In the task pane, click a clip art image to insert it in the document, and then close the task pane.

To move an object

✏ Click the object to select it. Then point to the object, and when the pointer changes to a four-headed arrow, drag the object to the new position.

To quickly copy an object

✏ Click the object, hold down the Ctrl key, and then drag a copy of the object to its new location, releasing fi rst the mouse button and then the Enter key.

To insert a WordArt object

1. Click where you want to insert the WordArt. Then on the  Insert tab, in the Text group, click the WordArt button.
2. In the WordArt gallery, click the style you want.
3. In the Edit WordArt Text  dialog box, type your text.
4. Set the size and other attributes of the text, and then click OK.

To apply a drop cap

✏ Click in the paragraph. Then on the Insert tab, in the Text  group, click the Drop Cap button, and click the style you want.

To draw a shape

1. On the Insert tab, in the  Illustrations group, click the  Shapes button, and then click the shape you want.
2. Point where you want the shape to appear, and then drag to draw the shape.

To group drawing objects

1. Hold down the Ctrl key, and click each object you want to group.
2. On the Format contextual tab, in the Arrange group, click the Group button, and then click Group.

To change the text wrapping of a picture

✏ Select the picture. Then on the Format contextual tab, in the Arrange group, click the Text Wrapping button, and click the wrapping style and attributes you want.

To change the position of a picture

✏ Select the picture. Then point to the picture, and when the pointer changes to a four-headed arrow, drag the picture to its new location.
or

1. Select the picture. Then on the Format contextual tab, in the Arrange group, click the Picture button, and click  More Layout Options.
2. In the Advanced Layout  dialog box, on the Picture  Position tab, set the position options you want, and then click OK.

To insert a symbol

1. Click where you want to insert the symbol. Then on the  Insert tab, in the Symbols group, click the Symbol button, and click More Symbols.
2. In the Symbols dialog box, on the Symbols tab, select the font you want.
3. Scroll through the list of symbols until you find the symbol you want, double-click it, and then click Close.

To insert an equation

1. Click where you want to insert the equation. Then on the  Insert tab, in the Symbols group, click the Equation  button.
2. Type your equation in the equation box that appears in the document.

Working with Diagrams and Charts

To insert a diagram

1. Click where you want to insert the diagram. Then on the  Insert tab, in the Illustrations group, click the SmartArt button.
2. In the Choose a SmartArt Graphic dialog box, click the diagram layout you want, and then click OK.

To add text to a diagram

✏ Click the placeholder text in the Type your text here pane or in the diagram shape, and then type your text.

To resize a diagram

✏ Drag a sizing handle around  the diagram frame, and then  drag the handle to increase or decrease the size of the diagram.

To add a shape to a diagram

✏ Click the diagram shape above or below which you want the new shape to appear. Then on the Design contextual tab, in the Create Graphic group, click the Add Shape arrow, and in the list, click Add Shape After, Add Shape Before, Add Shape Above, or Add Shape Below.

To change the diagram layout

✏ Click a blank area in the diagram’s frame. Then on the  Design contextual tab, in the Layouts group, click the More button, and in the gallery, click the layout you want.

To move a diagram

✏ Point to the diagram’s frame  (not  one  of the  handles),  and  when the pointer changes to a  four-headed arrow, drag the diagram to its new location.

To change the style of a diagram

✏ Click a blank area inside the diagram’s frame. Then on the Design tab, in the SmartArt Styles group, click the More button, and in the gallery, click  the style you want.

To insert a chart

1. On the Insert tab, in the  Illustrations group, click Chart.
2. In the Insert Chart dialog box, click the category of chart you want, click the style you want, and then click OK.

To enter data in a new chart

✏ In the Excel worksheet, replace the sample data by clicking a cell, and then typing your own data.

To fit a column to its longest entry

✏ Point to the border between two column headings, and when the pointer changes to a double-headed arrow, double-click.

To edit the data in a selected chart

1. On the Design tab, in the  Data group, click the Edit Data button.
2. In the Excel worksheet, click the cell you want to edit, type the new data, and then press Enter.

To change the type of a selected chart

1. On the Design tab, in the  Type group, click the Change Chart Type button.
2. In the Change Chart Type  dialog box, click the chart type  you want, and then click OK.

To change the style of a selected chart

✏ On the Design tab, in the  Chart Styles group, click the  More button, and in the Chart Styles gallery, click the style you want.

To turn a chart’s gridlines on and off

✏ On the Layout contextual  tab, in the Axes group, click the Gridlines button, point to Primary Horizontal Gridlines or Primary Vertical Gridlines, and click the option you want.

Working with Longer Documents

To delete a building block

1. In the Text group, click  Quick Parts, and then click Building Blocks Organizer.
2. In the Building blocks list, select the building block you want to delete, and then click Delete.

To create a table of contents based on headings

1. Position the insertion point   where you want to insert the table of contents. Then on the References tab, in the Table of Contents group, click the  Table of Contents button.
2. In the Table of Contents gallery, click the table of contents style you want.

To update a table of contents

1. Click in the table of contents. Then on the References tab, in the Table of Contents group, click the Update Table button.
2. In the Update Table Of Contents dialog box, click Update page numbers only or Update entire table, and then click OK.

To insert an index entry

1. Select the word you want to mark. Then on the References  tab, in the Index group, click the Mark Entry button.
2. In the Mark Index Entry  dialog box, click Mark.

To create an index

1. Click where you want to insert the index. Then on the  Home tab, in the Paragraph group, click the Show/Hide  button to turn off the display of non-printing characters.
2. On the References tab, in the  Index group, click Insert Index.
3. In the  Index dialog box, click the Formats arrow, click an index format, select any other options you want, and then click OK.

To insert a bookmark

1. Select the text or item that you want to bookmark. Then on the Insert tab, in the Links group, click Bookmark.
2. In the Bookmark dialog box,  in the Bookmarkname box,  type  the  bookmark name (with no spaces) or select one  from the list of bookmarks,  and then click Add.

To insert a cross-reference

1. Click where you want to insert the cross-reference. Then type the introductory text for the cross reference; for example,  For more information, see.(backlink)
2. On the Insert tab, in the  Links group, click the Cross-reference button.
3. In the Cross-reference dialog box, click the Reference type  arrow, and then click the type of reference you want.
4. Click the Insert reference to  arrow, and then click the type  of item you are referencing, if necessary.
5. In the For which list, click the item you are referencing to, click Insert, and then click Close.

To insert a hyperlink to another location

1. Select the text or item you want to convert to a hyperlink. Then on the Insert tab, in the Links group, click Hyperlink.
2. In the Insert Hyperlink dialog box, select the type of link on the Linkto bar, and then designate the hyperlink target.
3. Click Target Frame, and then in the Set Target Frame dialog box, specify where the hyperlink target will be displayed.
4. Click OK twice.

To jump to a hyperlink target from a Word document

✏ Hold down the Ctrl key, and then click the link.

To edit a hyperlink

1. Right-click the hyperlink, and then click Edit Hyperlink.
2. In the Edit Hyperlink dialog box, make the necessary changes, and then click OK.

To create a footnote or endnote

1. Click where you want to insert the reference mark. Then on the References tab, in the Footnotes group, click Insert Footnote or Insert Endnote.
2. In the linked area at the bottom of the page or end of the document or section, type the note text.

To add a new bibliography source to the Source Manager

1. On the References tab, in the  Citations & Bibliography group, click the Manage Sources button.
2. In the Source Manager dialog box, click New.
3. In the Create Source dialog  box, click the Type of Source arrow, and in the list, click the source type. Then enter the bibliography information for the source, and click OK.

To insert a bibliography citation in a document

✏ Click where you want to insert the citation. Then on the References tab, in the Citations and Bibliography group, click Insert Citation, and in the Insert Citation gallery, click the citation you want to insert.

To create a bibliography

✏ Click where you want to insert the bibliography. Then on the References tab, in the Citations & Bibliography group, click the Bibliography button, and in the gallery, click the type of bibliography you want.

Creating Form Letters, E-Mail Messages and Labels

To merge a document with an existing data source

1. On the Mailings tab, in the Start Mail Merge group, click the Start Mail Merge button, and then click Step by Step Mail Merge wizard.
2. In the Mail Merge task pane, select an option in the Select document type area, and then click Next: Starting document.
3. Click Use the current document, and then click Next:Select recipients.
4. Click Use an existing list, and then click Browse.
5. In the Select Data Source dialog box, navigate to the location of the data source, and then double-click the file.

To add a record to a data source

1. On the Mailings tab, in the  Start Mail Merge group, click the Edit Recipient List button.
2. In the Mail Merge Recipients  dialog box, in the Data Source  box, click the data source, and then click  Edit.
3. In the Edit Data Source  dialog box, click New Entry, enter the new record information into the fields, click  OK, and then click Yes to update the list.

To sort data in a data source

1. On the Mailings tab, in the  Start Mail Merge group, click the Edit Recipient List button.
2. In the Mail Merge Recipients  dialog box, under Refine Recipient List, click Sort.
3. In the Filter and Sort dialog box, click the Sort by arrow, and select the field you want to sort by. Then click Ascending or Descending, and click OK.

To filter records in a data source

1. On the Mailings tab, in the  Start Mail Merge group, click the Edit Recipient List button.
2. In the Mail Merge Recipients  dialog box, under Refine  Recipient List, click Filter.
3. In the Filter and Sort dialog box, click the Field arrow, and select the criteria you want to use for the filter. Then click OK.

To insert a merge field into a form letter

1. Click where you want to insert the merge field. Then on the Mailings tab, in the Write and Insert Fields group, click the button for the field you want to insert.
2. In the dialog box that opens, click OK to accept the default settings, or make any changes you want and then click OK.

To print an envelope based on an address in a document

1. Select the lines of the address in the document. Then on the Mailings tab, in the Create group, click the  Envelopes button.
2. In the Envelopes and Labels  dialog box, type a return address, if necessary, and make any other necessary selections.
3. Insert an envelope in the  printer according to your  printer manufacturer’s directions, and then click Print.

To send personalized e-mail messages

1. Open a new blank document. Then on the Mailings tab, in the  Start Mail Merge group, click the Start Mail Merge button, and click E-mailMessages.
2. Type the text of the message in the Word document.
3. In the Start Mail Merge  group, click the Select Recipients button, and then designate the data source you  want to use.
4. Add any necessary merge fields to the message by using the buttons in the Write & Insert Fields group.
5. In the Finish group, click the  Finish & Merge button, and then click Send E-mail Messages.
6. In the Merge to E-mail  dialog  box,  select Email_Address  in  the To box,  type a subject in the Subjectline box, select the mail format, select which records to use, and then click OK.

To create mailing labels

1. Open a new blank document. Then on the Mailings tab, in the  Start Mail Merge group, click Labels.
2. In the Label Options dialog box, select the label vendor and product number you want, and then click OK.
3. In the Start Mail Merge group, click the Select Recipients button, and then designate the data source you  want to use.
4. With the insertion point in the fi rst cell on the left, in the  Write & Insert Fields group, click the  Addressblock button.
5. In the Insert Address Block dialog box, click OK to accept the default settings.
6. In the Write & Insert Fields group, click the Update Labels  button.
7. In the Preview Results group, click the Preview Results button. In the Finish & Merge  group, click the Finish & Merge button, and select whether you want to merge to a document or the printer.

Collaborating with Others

To send a copy of a document as an e-mail attachment

1. On the Microsoft Office Button menu, point to Send, and then click E-mail.
2. In the To box, type the e-mail address of the recipient(s), and then click the Send button.

To turn change tracking on or off

✏ On the Review tab, in the Tracking group, click the Track Changes button.

To display revisions in balloons

✏ In the Tracking group, click the Balloons button, and then in the list, click Show Revisions in Balloons.

To show or hide revisions marks

✏ In the Tracking group, click the Display for Review arrow, and then in the list, click Final Showing Markup or Final.

To accept or reject a change in a document

✏ Select the changed text. Then in the Changes group, click the Accept or Reject button.

To move among comments in a document

✏ On the Review tab, in the Comments group, click the Next or Previous button.

To insert a comment

✏ Select the word(s) you want to comment on. Then on the  Review tab, in the Comments group, click the New Comment button, and type the comment in the comment balloon.

To delete a comment

✏ Click the comment balloon. Then on the Review tab, in the  Comments group, click the Delete button.

To open and close the reviewing pane

✏ On the Review tab, in the  Tracking group, click the Reviewing Pane button.

To edit a comment

✏ Click the comment you want to edit, and then type your changes.

To respond to a comment

✏ Click the comment balloon. Then on the Review tab, in the  Comments group, click the New Comment button, and type your response.

To hide comments

✏ On the Review tab, in the  Tracking group, click the Show Markup arrow, and then click Comments.

To combine versions of a document

1. On the Review tab, in the Compare group, click the Compare button, and then click Combine.
2. In the Combine Documents  dialog box, click the Original document arrow, and then in the list, click the name of the original document.
3. Click the Revised document  arrow, and then in the list, click  the name of a different version of the document.
4. In the lower-left corner of the dialog box, click More, and then under Comparison settings, select the check boxes for the items you want Word to check.
5. Under Show changes in, click the option you want, and then click OK.

To hide a reviewer’s changes

✏ On the Review tab, in the Tracking group, click the Show Markup  button, point to Reviewers, and then click the name of a reviewer whose changes you want to hide.
✏ To display hidden changes, in the Tracking group, click the  Show Markup button, point to Reviewers, and then click All Reviewers.

To accept all changes in a document

✏ On the Review tab, in the  Changes group, click the Accept arrow, and then click Accept All Changes in Document.

To protect a document with a password

1. Click the Microsoft Office Button, and then click Save As.
2. In the Save As dialog box, navigate to the folder where you want to save the file, and then in the File name box, type a name for the document.
3. At the bottom of the dialog box, click Tools, and then click  General Options.
4. In the General Options dialog box, in the Password to open or Password to modify box, type a password.
5. Click OK to close the  General Options dialog box.
6. In the Confirm Password dialog box, in the Reenter password to modify box, type the password again, and then click OK.
7. Back in the Save As dialog box, click Save.

To remove a password

1. Click the Microsoft Office Button, click Save As, click  Tools, and then click General Options.
2. In the General Options dialog box, select the contents of the   Password to open or Password to modify box, press Del, click OK, and then click Save.

To restrict formatting and editing

1. On the Review tab, in the  Protect group, click the Protect Document button, and then click Restrict Formatting and Editing.
2. In the Restrict Formatting and Editing task pane, under Formatting restrictions, select the Limit formatting to a selection of styles check box, and then click Settings.
3. Click the Recommended Minimum button. Then under Checked styles are currently allowed, select the check boxes for other styles you want  to include.
4. Under Formatting, select the check boxes for any other restrictions you want to set on the document, and then click  OK.
5. If a message box asks if you want to remove any styles in the document that aren’t allowed, click Yes.
6. Under Editing restrictions  in  the task pane, select the  Allow only this type of editing in the document check box.
7. Click the arrow to the right of the box below the check box, and then in the list, click the type of changes you want to allow.
8. Under Start enforcement in the task pane, click Yes, Start Enforcing Protection.
9. Enter a password if you want, and then click OK.

To create a document workspace

1. Open the document for which you want to create a document workspace. Then click the Microsoft Office Button, point to Publish, and click Create Doent Workspace.
2. In the Document Management task  pane, in the Location for new workspace box, type the URL of the Share Point site where you want to  create the document workspace, and then click Create.
3. If you are asked to supply your user name and password to connect to the site, fill in the Username and Password  boxes, and then click OK.

Creating Documents for Use Outside of Word

To save a document as a PDF file

1. Install the Save As PDF Or XPS add-in from the Microsoft Downloads site.
2. Click the  Microsoft Office Button, point to Save As, and then click PDF or XPS.
3. In the Publish as PDF or XPS  dialog box, select the file type, change the file name if you want to, and then select the optimal file publishing size.
4. To make additional changes to the format of the published file, click Options, make the changes you want, and then click OK.
5. In the Publish as PDF or XPS  dialog box, click Publish.

To install an add-in for use in Word

1. Display the Add-Ins page of the Word Options window.
2. In the Manage list, click the type of add-in you want to install. Then click Go.
3. In the Add-Ins dialog box, click Add.
4. In the Add dialog box, navigate to the folder containing the add-in you want to install, and double-click the add-in.
5. In the Add-Ins  dialog box, in the Checked items are currently loaded list, select the check box of the new add-in. Then click OK.

To save a document as a Web page

1. Open the document you want to save as a Web page. Then click the Microsoft Office Button, and click Save As.
2. In the Save As  dialog box, navigate to the folder where you want to save the Web page, and then in the File name box, type a name.
3. Click the Save as type arrow, and then in the list, click Web Page.
4. If you want the Web page title to be something other than  what is shown in the dialog box, click Change Title, and then in the Page title box in the  Set Page Title dialog box, type a new title, and click OK.
5. In the Save As dialog box, click Save.

To create a blog post

1. Click the Microsoft Office Button, and then click New.
2. In the New Document dialog box, click New blogpost, and then click Create.

To register a blog space

1. In the Register a Blog Account dialog box, click Register Now.
2. In the New Blog Account  dialog box, click the Blog  arrow, select the name of your blog service provider, and then click Next.
3. In the New Account dialog box, type in the requested information, and click OK.

To publish a blog post

1. Open the blog post that you want to publish. Then on the  Blog Post tab, in the Blog group, click the Publish Entry  button.
2. In the Connect to Your Space  dialog box, enter your user information, and then click OK.

To save a document in XML format

1. Click the  Microsoft Office Button, and then click Save As.
2. In the Save As dialog box, navigate to the folder where you want to save the XML file, and then in the File name box, type a name.
3. Click the Save as type arrow, and then in the list, click Word XML Document.
4. In the Save As dialog box, click Save.

To show the Developer tab on the Ribbon

1. Display the Popular page of the Word Options window.
2. Under Top options forworking with Word, select  the Show Developer tab in the Ribbon check box, and then  click OK.

Customizing Word

To display the Word Options window
✏ Click the Microsoft Office Button, and then click Word Options.

To add a button for a command to the Quick Access Toolbar

1. Click the Customize Quick Access Toolbar button.
2. If the command you want to add appears in the list, click it; otherwise, click More Commands.
3. Set Choose command from  to the tab or menu containing the command you want to add. Then click the command in the list below, and click Add to move it to the box on the right.
4. Click OK.

To create a keyboard shortcut

1. On the Customize Page of the Word Options window, to the right of Keyboard shortcuts, click Customize.
2. In the Customize Keyboard  dialog box, in the Categories  list, click the name of the tab or menu that contains the command you want, and then in the Commands list, click the command.
3. If there is not already a shortcut for the command, click the Press new shortcut key box, and then press the keys you want to use for the shortcut.
4. If the shortcut is not already assigned to another command, click Assign.

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We finish this and you can Download Microsoft Word 2007 Complete Guidance. Hope this article can guide you to learn that application. Warm regard. The reference is taken from Step by Step Microsoft Office Word 2007 Ebook.